Plot Booking Form and Receipt Format: Free Templates for Developers

Every plot sale starts with two documents: the plot booking form, which records who is booking which plot and on what terms, and the booking receipt, which proves the booking amount was paid. Mistakes in either one cause disputes later. Below are free formats you can copy, adapt to your project and print or save as a PDF, with notes on what each must include.

These templates are a starting point, not legal advice. Have your lawyer review them for your state, your approvals and your RERA registration before use.

What a plot booking form must include

• Project details: project name, location, layout approval number and RERA registration number (where applicable).
• Plot details: plot number exactly as on the approved layout, dimensions, area, facing and road width.
• Buyer details: full name, address, phone, email, PAN and Aadhaar or other ID, and co-applicants.
• Price: rate, total sale price, and any extra charges (development, registration, legal) listed separately.
• Payment plan: booking amount, then each instalment with its amount and due date.
• Terms: cancellation and refund rules, what happens on late payment, transfer rules, and when the sale deed will be registered.
• Broker details if a broker brought the buyer, so commission is clear.
• Signatures of the buyer and the developer, with date and place.

Plot booking form format

PLOT BOOKING FORM

Project: ______________________   Location: ______________________
Layout approval no.: ___________   RERA reg. no. (if applicable): _____

APPLICANT
Name: ____________________________   Co-applicant: ______________________
Address: _____________________________________________________________
Phone: _______________   Email: ______________________
PAN: _________________   ID proof (type & no.): _____________________

PLOT
Plot no.: ______   Dimensions: ______ × ______   Area: ______ sq ft / sq yd
Facing: ______   Road width: ______   Corner / park-facing: Yes / No

PRICE
Rate: ₹ ______ per ______   Plot price: ₹ ______________
Other charges (list): ________________________________   Total: ₹ __________

PAYMENT PLAN
Booking amount: ₹ ________  paid on ____/____/______  Mode: __________
Instalment 1: ₹ ________  due ____/____/______
Instalment 2: ₹ ________  due ____/____/______
Instalment 3: ₹ ________  due ____/____/______
Balance on registration: ₹ ________

Broker (if any): ____________________   Phone: _______________

TERMS
1. Cancellation and refund: ____________________________________________
2. Late payment: _______________________________________________________
3. Sale deed registration: _____________________________________________

Signature of applicant: __________   Signature of developer: __________
Date: ____/____/______   Place: ______________

What a plot booking receipt must include

• A unique receipt number and the date.
• The buyer's name and the plot number.
• The amount in figures and in words, and what it is for (booking amount, instalment 2, development charges).
• Payment mode and reference: cash, cheque number, UPI or bank transfer reference.
• Total paid so far and the balance due.
• Signature or stamp of the authorised person.

Plot booking receipt format

PAYMENT RECEIPT                         Receipt no.: ________
                                        Date: ____/____/______

Received from: ________________________________________________
for Plot no. ______ in ____________________ (project)

Amount: ₹ ______________
In words: Rupees ______________________________________________ only
Towards: Booking amount / Instalment no. ___ / Other: __________
Mode: Cash / Cheque / UPI / Bank transfer   Ref. no.: ___________

Total paid to date: ₹ __________   Balance due: ₹ __________

Authorised signatory: ______________   (Stamp)

How much is the booking amount for a plot?

There is no fixed rule: developers set it, often as a fixed sum or a small percentage of the plot price. If your project is registered under RERA, check the rules on how much can be taken before the agreement for sale is signed and registered. Whatever you choose, write it in the booking form and the price list so every buyer gets the same terms.

Common mistakes with booking forms and receipts

• Plot numbers that differ from the approved layout.
• Extra charges added later instead of being listed at booking.
• Receipts with no number, so payments cannot be traced.
• Two buyers booked for the same plot because availability was tracked on paper. A single live inventory prevents this.

Skip the paperwork with a plot CRM

Filling forms and receipts by hand works for a few bookings, but errors grow with every plot. In zeplot's plot management software, a booking records the buyer, plot, price, booking amount and instalment plan in one step, receipts are numbered automatically with the amount in words, and the plot turns booked on the buyer's 3D map within seconds. See how to run instalments without spreadsheets.

Frequently asked questions

Can I download the plot booking form as a PDF?

Copy the format above into a document, add your project details and logo, and use your browser's or word processor's "Save as PDF" option.

Is a booking form a legal agreement?

It records the booking and its terms, but the agreement for sale and the registered sale deed are the main legal documents. Have your lawyer prepare those.

Should the receipt show the amount in words?

Yes. The amount in words prevents tampering with the figures and is standard practice in India.